By Susan Salyer
On Monday July 11, 2022 The Lawrence County Public Library Board Members met at the Library for a regular scheduled meeting at 5PM. Those in attendance were President John Osborne, Vice-President Susie Chambers, Treasurer Kim Burchett, Member Marc Lester. Secretary Scott Osborn was absent.
1. June 2022 Minutes – Motion by Susie Chambers 2nd by Kim Burchett. No Discussion. None Opposed.
2. May 2022 Financials – Motion by Kim Burchett 2nd by Marc Lester. No Discussion. None Opposed. (No copy provided for the public. It is NOT on their website or FB.)
3. Dan Miller – Strategic Plan – Discussion by Dan Miller from Miller Consulting Group from Georgetown, Kentucky. Miller went over the Strategic Planning and had a draft plan prepared for the board members.
Miller said, “I went over the surveys and took out all the really Good and really Bad comments. (Miller said Librarian Carlie Pelfrey has a list of ALL the comments). Some of the Strengths to build on according to the survey were steady funding, population growth and children’s programs.
Some of the weaknesses on the surveys included the hours of service for the library, marketing, not enough staff and overtime.
The proposed Strategic Plan from Miller Consulting included five goals:
- 1. Staffing at library and hours of operation
- 2. Programs – To find out what programs are working
- 3. Outreach – How can you visit customers of the library or create a new look with the Outreach vehicles
- 4. Technology – Find new technologies and new ways to make it easier on the library patrons for example, books to read, faxing or photocopies
- 5. Policy Manual- Review and Re-approve all policies or draft new policies.
“The Public WI-FI is in high demand and nothing needed to be done on the library building or children’s area. Although the library needs to work on Hours of Operation, making the website better and the selection of books per the surveys.” Miller said. “This 3 Year Strategic Plan will run between Fall of 2022 to 2025. If there are any changes that need to be made to the Strategic Plan will be finishing by next regular scheduled meeting.” Motion by Marc Lester 2nd by Susie Chambers, none opposed.
4. Board Update – Discussion from Library Director Carlie Pelfrey: “I have been looking to purchase a Projector for the meeting room with a wireless mic. I have been in contact with a company and the gentleman has already been to the library to measure and take pictures of the meeting room where the projector will be.”
Library Treasurer Kim Burchett asked Pelfrey if that was the only business that has sent a bid.
Pelfrey said, “One company doesn’t sell projectors anymore, and the other bid was in Huntington, WV.” Pelfrey said. “I received a bid from the Huntington business which was recommended to Pelfrey by Lee Balaklaw.
Kim Burchett Treasurer for the LC Public Library Board said, “I think we should get another bid to see the cost price difference.”
Pelfrey said, “The equipment turnaround will take up to a 1 1/2 months to complete. Also electrical work has to be finished before the no bid projector arrives.”
Library Board Member Marc Lester said, “The price was very reasonable for the purchase.” Pelfrey said, “The price was very reasonable” and Treasurer Kim Burchett said she was surprised at the cost, “I thought it would be higher,” she said.
Library President John Osborne asked Carlie how when she advertised the bids, Pelfrey replied she didn’t get any bids she just asked friends for recommendations.”
Lester said “I’m okay with making the motion.” The Library Board decided to approve the purchase but was also allowing for more bids if received by Friday July 15, 2022. So the bid will remain as is unless there is another bid received by Friday July 15 to Monday July 18, 2022 that is more competitive. Motion by Marc Lester 2nd by Kim Burchett.
5. Public Comments – None
6. Adjourned – Motion by John Osborne 2nd by Marc Lester
The LCPLKY door count for the month of June was 21,585 people. There was a total of 13,472 in attendance. Hot meals served had a total of 1,281. Bagged meals included 1,305 in the library and outreach served 186.
The next LCPLKY Board meeting will be on August 8, 2022 at the library. The public is welcome to attend the monthly meeting at the library.
UPDATES ON LC PUBLIC LIBRARY FINANCIAL REPORTS…
By Susan Salyer
On Tuesday July 12, 2022 Vice-President of the Lawrence County Library Board Susie Chambers, emailed the website for financial reports for the library to the ‘Lazer.’ Although we had trouble navigating through the ‘Library Website’ which is actually lcplky.org , there is a list of yearly financial reports starting with FY 2013 – 2014.
The Library Board of Trustee Members are required to review financial reports monthly. (Per the library website) On lcplky.org website are monthly financial reports to FY 2013- 2014 you have to contact the LCPLKY Director Carlie Pelfrey via written request for reports or for additional information, the website says.
(Note: It would be positive action on the library’s behalf to show ALL FINANCIAL REPORTS from every year since opening.)
This is the latest report signed Monday at the board meeting which shows the library has more than $2 million in funds on hand. The property taxpayers of Lawrence County contributed more than $902,000 to the library this year according to tax records provided by Sheriff Chuck Jackson.
The Library had more than $7 million in 2018 with most of it in old Inez Deposit Bank: